Fuel & PCard Programs

Procurement Card Program

The State has implemented a procurement card program (PCard) designed to allow agencies the ability to make small purchases using a procurement card (U.S. Bank Visa).

This program intends to increase the efficiency of the purchasing system by eliminating manual steps and costly paperwork required to make small purchases. As a positive byproduct of the program, the State can:

• Reduce the amount and number of petty cash funds;
• Better identify the actual cost to make such purchases;
• Reduce the audits and administration of small purchases; and
• Enhance the reporting of purchases made.

Additional information, resources, and forms for cardholders, self-administering agency coordinators, and non-self-administering agency coordinators can be found on the MINE site.

Contact Information

pcardsupport@mt.gov or (406) 444-2575

Montana Public Vehicle Fueling Program

The program was created in 1993 to help public agencies in Montana:

• Get out of the costly fuel dispensing business and privatize fleet fueling;
• Simplify and automate accounting procedures associated with processing fuel transactions;
• Achieve greater control over fuel expenditures; and
• Exemption of applicable federal excise taxes at the point of sale.

Policies/Forms

• Accepting Locations
• Bulk Fuel Policy
• Fuel Card Policy
• ServiceNow Request Form

Contact Information

fuelcardsupport@mt.gov or (406) 444-2575